[SJAAboard] June 21, 2008 - Draft SJAA Board Meeting Minutes

[Gary Mitchell]

Craig Scull wrote:

> There they are... fire away :)
> Craig
> 
> 
> ======================================================
> June 21, 2008 - SJAA Board Meeting Minutes
> - Craig Scull
> ======================================================

> -------------------------------------
> Coverage for upcoming events
> -------------------------------------

> July
>  25 -Fr- Houge Park star party.
> Gary
> 
>  26 -Sa- Public star party at Coyote Lake County park.
> Gary
> 
> August
>  8 -Fr- Houge Park star party.  
> Gary (needs to confirm)

I should be OK with July, but Aug. 8 is going to be
difficult.  If no one else can take it, I could open,
but I'll have to leave and then come back late to close.


> -------------------------------------
> City Reuse Committee
> -------------------------------------
> Gary needs to write an $80 check to reimburse Rob for
> the check he wrote to the city of San Jose for SJAA
> reservations.

That was done minutes after this was first written.
This wording makes it sound like an action item.

> -------------------------------------
> Loaner Telescope Program
> -------------------------------------
> **Fate of Scope 28 mirror**
> Not properly annealed, has zones. Rob made a motion
> to sell the mirror for $50. The motion was seconded by
> Gordon. There were 6 votes in favor. There were three
> abstentions and no objections. The motion passed.
> 
> **Gary's Goals**

If you guys don't mind, let's call it the Loaner Program Goals.

> 1) To provide a reasonable selection of telescopes
> for members to borrow that are appropriate for those
> relatively new to astronomy.  The target members are
> primarily those who don't own a scope, especially
> newer members, so they may get started
> without first having to spend hundreds of dollars.
> 
> 2) To provide a small but reasonable variety of
> telescopes for members to borrow who may already
> own one type of scope, but want to become acquainted
> with different types of scopes without having to buy
> them first.
> 
> 3) To provide a small but reasonable variety of
> telescopes for members to borrow who occasionally
> have a need for a type of scope that they don't own, but
> may not use often enough to justify purchasing it.
> 
> (added by Robert) 
> 4) The board will formulate rules to ensure
> appropriate usage of the loaner telescopes.
> 
> Mark made a motion that we accept Gary's Goals for
> the SJAA Loaner Program with the additional point 4
> added by Robert. Robert seconded the motion. 9 Voted
> in favor. There were no abstentions or oppositions.

Anything of an on-going or lasting nature like this is a
called a "Standing Rule."  Standing Rules are one step below
bylaws.  They need to be written down somewhere special for
easy reference, not just left to be buried and forgotten
in the minutes.

Statements of policy, votes to pay for certain things "from
now on" (e.g. newsletter, loaner scope maintenance), setting
the membership dues, etc. are all examples of Standing Rules.

The vote on mirror #28 is not a Standing Rule.  Once that is
sold, the deal is done.

Gary