[SJAAboard] City of San Jose Reuse Documents

[Gary Mitchell]

Rob Hawley wrote:
> As the joker says in the new Batman movie " and..here..we..go".
> 
> 
> http://www.sjaa.net/Community_Center_Reuse_RFP_Final.pdf
> http://www.sjaa.net/ReuseRFPAttachment%20I.pdf
> 
> Some important Deadlines
> 
> 	Pre-Proposal Conference (Required): July 21, 2008 10:00 am
> 	Questions - July 25, 2008
> 	RFP Response - August 22, 2008
> 	Oral Presentations September 5, 2008
> 	Final Evaluation of Proposals complete -September 9, 2008
> 	City Issues Final Decision - September 12, 2008
> 
> We are going to have to hit the ground running when I return.  They are giving
> us one month to respond to the RFP.  By the time I return only about 2 weeks
> will remain.
> 
> Notice that our lease in Building one is being honored until Fall 2009. We
> either meet the August 22 deadline or find a new home next year.
> 
> 
> 
> These are my impressions from my first read ( not in any order)
> 
> 	The use is "primarily for San Jose Residents".  The direct mail program
> I am proposing should help with this.
> 
> 	
> 	Use will be free.  City assumes all costs of major repairs.
> 
> 	It looks like the Child care center snapped up building 1. We need to
> emphasize that our use will be after normal business hours.
> 
> 	
> 	Qualifications for bidding
> 		501(c)(3)  check
> 		Income tax returns

We have no tax returns, we don't make enough... not even close.
That's important information to emphasize.

> 	It is unclear what they will think of our two fund raisers.  We will
> have to ask.

I've always suspected that we're being lumped in together with
all fund raisers, even the big ones.  I think it's important to
stress that we'll typically make only $100 to $200 at the swap
(if we don't sell anything of our own).  And not a lot more than
that at the auction, (again, assuming we don't sell anything of
our own).  We'll break the $1000 mark only when we sell several
of our own scopes... But we can't keep that up for long.

Gary

> 	Since our use is after hours it will not conflict with any daytime use.
> That is something we will want to emphasize.	
> 	
> 	We have to submit a monthly evaluation.  For the most part this does not
> apply.
> 
> 	24. BACKGROUND CHECKS/CONCESSIONS  Some of this stuff sounds scary.  I
> think we handle this by stating that have neither supervisory or disciplinary
> authority over minors since they would always be present at our functions with
> their parents.
> 
> 
> 
> 	I would like to work up a first draft by Saturday night.  Due to the
> tight deadline we are not going to be able to do this as a committee of the
> whole.  I can not do it on my own due to my being out of town.
> 
> Rob Hawley 
> 
> 
> 
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