[SJAAboard] January 19,2008 - Final Meeting Minutes
Craig Scull
craigus at rocketmail.com
Sun Feb 17 11:30:15 MST 2008
Here is the version of the meeting minutes that was amended and approved at last night's board meeting. /Craig
======================================================
January 19, 2008 - SJAA Board Meeting Minutes
- Craig Scull
======================================================
Lee made a motion to approve the December meeting
minutes. The motion was seconded by Rob and approved
by unanimous vote. 5 voted in favor of the motion and
2 recused. There were no abstentions or oppositions.
-------------------------------------
Members present
-------------------------------------
SJAA Board Members
*-Rob Hawley
*-Rich Neuschaefer
*-Lee Hoglan
*-Craig Scull
*-Gary Mitchell
*-Dave Smith
*-Robert Armstrong
*-Gordon Reade
*-Mark Wagner
SJAA Members
*-Greg Claytor
*-Phil Chambers
*-Brenda Make
*-Steve Nelson (arrived late)
-------------------------------------
Coverage for upcoming events
-------------------------------------
*February*
1 -Fr- Houge Park star party.
1 -Fr- Astronomy Class at Houge Park. 7:30 pm.
Topic: Physics and Astronomy.
Rob
15 -Fr- Houge Park star party.
Rob
16 -Sa- General Meeting. Our speaker is UCB
astronomer Dr. Frank Marchis,
Rob
20 -We- Lunar Eclipse party.
Rob
29 -Fr- Houge Park star party.
Rob
29 -Fr- Astronomy Class at Houge Park. Using
Astronomical Charts Efficiently
Rob
*March*
8 -Sa- Dark-Sky weekend. Messier Marathon at Henry
Coe Park.
Phil
14 -Fr- Astronomy Class at Houge Park. 7:30 pm.
Observing Galaxies.
Mark
14 -Fr- Houge Park star party.
Rob
-------------------------------------
Treasurer's report - Gary Mitchell
-------------------------------------
Treasurer’s report for board meeting, January 19, 2008
Accounts:
CD 1 5410.45
CD 2 5000.00
CD 3 5393.07
CD 4 5215.84
Checking 2182.79
Obs. Fund 3235.84
PayPal 281.12
Petty Cash 104.10
---------
TOTAL 27,823.21
No change this month with any of the CDs.
The 2007 year end statement will be ready next month.
The RASC books and calendars are still available.
Observer’s Handbook $18 (retail is $25.95)
Astronomy Calendar $10 (retail is $14.95)
Beginner’s Observing Guide $15 (retail is $19.95)
-------------------------------------
General Meeting Programs - Dave Smith
-------------------------------------
Frank Marchis's work schedule will probably have him
out of town for the February meeting, so he will move
down, probably to June 21. Friedemann Freund (SETI /
SJSU) will step in to take the February 16 time slot.
So the schedule stands as follows:
Jan 19 Jeff Moore (NASA)
--Pluto Express Update: Jupiter Encounter
Feb 16 Friedemann Freund (SETI/SJSU)
--All those Organics up in the Night Sky
Mar 22 Adrian Brown (SETI)
--Latest Results from the Mars Reconnaissance Orbiter
Apr 19-20
--Auction
May 17 Dr. Dana Backman (SETI/Ames)
--Nearby Stars & debris disks: A Ringside Seat to
Planet Formation
Jun 21 Frank Marchis (UCB)
--Binary Asteroids
Dave elected not to continue serving on the board
when his term is up, but he has generously agreed to
continue his work on the general meeting programs.
Thanks Dave!
-------------------------------------
Continuing Email Problems
-------------------------------------
There seems to be no way to send formatted emails to
the board list. Rob made a motion to allow reports to
be included in meeting minutes using references so
long as the files those references point to are
archived permanently (so the links do not break). The
motion was seconded by Mark Wagner and it was approved
by unanimous vote. 7 voted in favor of the motion.
There were no abstentions or oppositions.
-------------------------------------
Moderation of Steve Nelson's emails
-------------------------------------
Rob made a motion that Steve Nelson's emails be
moderated. In 6 months the board will reexamine
whether this measure is still required. Rich seconded
the motion and the motion was approved by unanimous
vote. 8 Voted in favor of the motion. There were no
oppositions and one abstention.
-------------------------------------
Nominating Committee
-------------------------------------
Phil Chambers a long standing member of the SJAA and
Cassegrain expert was nominated to serve on the SJAA
board.
-------------------------------------
Night Sky Network
-------------------------------------
Bob Havner is no longer working on this. Steve Nelson
gave an overview of the program and an inventory of
the kits that are available. The program has been in
search of volunteers over the past year and no one has
really stepped forward. Paul Kohlmiller expressed
interest in learning more about the program.
-------------------------------------
Simonds School and SJUSD
-------------------------------------
Simonds school requires the SJAA to sign their
indemnification contract and for the SJAA to provide
them with a copy of the club's insurance contract. The
effect of this decision is that if anything bad
happens related to the event then the SJAA will assume
responsibility so long if it is related to SJAA
volunteers or equipment.
-------------------------------------
Henry Coe and Proposed Budget
-------------------------------------
The governor has proposed that various state parks
including Henry Coe State Park be closed as part of
the budget cuts. Rob suggested that the SJAA write a
letter to the respective people responsible for this
decision who work for the state government in
Sacramento. In the letter the SJAA woiuld explain the
impact of this closure on the club's activities. Rob
to draft the letter.
Fremont Peak State Park would also be closed.
-------------------------------------
Telescope Loaner Program - Rob Hawley
-------------------------------------
There are 31 scopes in the program
******************************************************
*******************
Unrecoverable scopes
Two scopes are with non-members who the club cannot
contact. Lee states that
Mike is in contact with the loanee of scope 1. I
have no further
information.
I have not pursued the suggestion concerning going to
the DMV. I will be
happy to supply the information required to do so.
Scope Number Scope Description check
out date
1 4.5" Tasco Newt on EQ Mount 18-Jan-02
21 10" f/4.5 Homemade Dob 17-May-03
******************************************************
********************
Scopes under repair
Scope Number Scope Description
9 C-11 f/10 Compustar Belt in Dec
drive broke.
Phil and Rob working on it. If we can fix
this then we will also
replace the ROM to resolve a Y2K problem
16 60mm H-Alpha Solar Scope Statement
received regarding repair
28 13" f/4.5 Highe Dob Primary
delivered to
Albert and sent for testing. Albert waiting on
ProtoStar spider.
The old base, OTA and tube with finder and focuser
were sold for $100 to an ATM'er in Berkeley.
47 12" Meade Lightbridge Ordered
waiting for Delivery
******************************************************
**********************
Loans Pending
Scope Number Scope Description
10 Star Spectroscope
42 11x80 Binoculars
48 C-8 Celestron Ultima
******************************************************
**********************
Available Scopes
Scope Number Scope Description check
out date
7 12.5" f/7 Homemade Dob 16-Jul-06
11 6" f/8 Orion XT Dob 28-Apr-07
14 8" f/8.5 Homemade Dob 20-Jan-06
23 6" f/8 Edmund Newt on EQ Mount 09-May-03
32 5.5" f/7.6 Signature Dob 28-Nov-03
33 10" f/4.5 Orion DSE Dob 30-Jun-06
34 8" f/10 Dynamax S/C 24-Oct-03
43 4.5" f/8 Orion XT Dob 01-Jun-07
44 4.5" f/8 Orion Skyview Newt 03-Feb-06
45 10" f/5 Dob, Earletron 20-Apr-07
******************************************************
**********************
Current Loans
Scope Number Scope Description check out date
due date
3 4" f/15 Quantum S/C 16-Sep-03 31-
Jan-09
6 8" f/10 Celestron S/C 19-Oct-07 19-
Apr-08
12 8" f/6 Orion XT Dob 22-Dec-07 22-
Jun-08
13 6" f/8 Orion XT Dob 14-Dec-07 16-
Jun-08
29 8" Celestron S/C Astrophoto 18-Nov-07
18-May-08
35 8" f/6 Meade Newt on EQ Mount 22-Dec-07
22-Jun-08
36 8" f/6 Celestron Skyhopper Dob 27-Oct-08
30-Apr-08
37 4" Celestron Flourite Refractor 14-Nov-07
14-Jun-08
39 17" f/4.5 Zeiders Truss Dob 10-Nov-07
01-Apr-08
40 8" Celestron Super C8+ S/C 29-Nov-07
01-Apr-08
41 18" f/4.5 Sky Designs Dob 18-Nov-07
18-May-08
46 Orion XT6 IntelliScope
with Object Locator 16-Nov-07
01-May-08
-------------------------------------
Beginner's Workshop
-------------------------------------
Mark has been recruited for doing the next talk in
March. After a long string of interesting workshops
Rob is beginning to run out of topics. If anyone has
any topics they would like to suggest, please let Rob
know.
-------------------------------------
Bylaw's Amendments
-------------------------------------
1) Definition of Absence
http://www.sjaa.net/Change%201%20Modification%20of%20Definition%20of%20Excused.pdf
2) Qualifications for Board
http://www.sjaa.net/Change%202%20Qualification%20for%20Board.pdf
3) Notification of Candidacy
http://www.sjaa.net/Change%203%20Notification%20Requirements%20for%20Directors%20E.pdf
Robert made a motion that the amendments will be
publihed to the ephemeris and then voted on by the
membership at the May meeting. Rob seconded the motion
and it was approved by unanimous vote. 8 voted in
favor of the motion. There were no abstentions or
oppositions.
-------------------------------------
Officer's Webpage
-------------------------------------
Only 3 board members have their pictures on the
officer's web page. It is not mandatory but board
members are encouraged to send Rob a photo.
Anyone who wants an alias (e.g. treasurer at sjaa.net)
can send their request to Rob. This will not prevent
spam however.
-------------------------------------
Observational Astronomy Class Report
-------------------------------------
No updates this month
-------------------------------------
Houge Park Star Parties
-------------------------------------
No updates this month
-------------------------------------
Observatory Committee - Craig Scull
-------------------------------------
We are still waiting for the opportunity to visit the
location on Chew's ridge mentioned in the last meeting.
-------------------------------------
School Star Parties
-------------------------------------
3 very good events in the last week with good
turnouts, but the turnout of astronomers was very poor.
-------------------------------------
Membership Report - Rob Hawley
-------------------------------------
**********When Memberships Expire *********************
Last SJAA Meeting 12/22/2007
Report Date 1/18/2008
expired 80
Dec-07 2
Jan-08 13
Feb-08 13
Mar-08 19
Apr-08 12
May-08 19
Jun-08 58
Jul-08 23
Aug-08 22
Sep-08 19
Oct-08 16
Nov-08 13
Dec-08 23
Jan-09 14
Feb-09 4
more than
13 months 5
complementary 32
expiring 2
paid(current) 273
email delivery 43
Labels Generated 262
S&T Members 180
New Members
since last
meeting 9
current + complementary 305
*****************Membership Retention
**************************
I am only going to keep the last 5 years. Thus this
year my membership gets
lumped in with the long term members
paid only
Members at end of year Members retained
2008 4
2007 52 52 100%
2006 58 32 55%
2005 64 22 34%
2004 68 ** 18 26%
2003 61 ** 23 38%
<2003 173 ** 122 71%
** based on 12/04
total 273
The meeting was adjourned at 7:41.
Note: the next board meeting will start at 6:30pm!
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