[SJAAboard] July 28, 2007 - Draft SJAA Board Meeting Minutes
Craig Scull
craigus at rocketmail.com
Sat Jul 28 22:40:32 MDT 2007
Here are the meeting minutes in draft form... I welcome your edits...
======================================================
July 28, 2007 - SJAA Board Meeting Minutes
- Craig Scull
======================================================
Rob made a motion to approve the June meeting
minutes. The motion was seconded by Craig and approved
by unanimous vote. There were no abstentions or
oppositions.
-------------------------------------
Members present
-------------------------------------
SJAA Board Members
*-Rob Hawley
*-Rich Neuschaefer
*-Lee Hoglan
*-Craig Scull
*-Gary Mitchell
*-Steve Nelson
*-Dave Smith
*-Gordon Reade (not present, not excused)
SJAA Members
-Robert Armstrong
-Jim Van Nuland
-------------------------------------
Coverage for upcoming events
-------------------------------------
Aug. 2 - ATM
Gary
Aug. 3 - Friday - Our beginner's astronomy class
Rob
Aug. 3 - Friday - Public observing session on the
grounds at Houge
Rob
Aug 10 - Villa Montalvo
Rob. Steve may also be able to help.
Aug 17 - Glacier Point
Rob. Jim Van Nuland.
Aug.17 - Friday - Public observing session on the
grounds at Houge
Robert may be able to cover. Rich may be able to cover.
Aug.18 - Saturday - Public star party at Coyote Lake
County Park.
Jim McCure is 90% committed.
Aug.25 - Saturday- General Meeting. Dr. Graeme Smith
Rob
Aug 28 - Eclipse
Gary
-------------------------------------
Treasurer's report - Gary Mitchell
-------------------------------------
CD 1 5251.66
CD 2 5000.00
CD 3 5393.07
CD 4 5000.00
Checking 2900.67
Observatory Fund 3235.84
PayPal 389.64
Savings 343.71
Petty Cash 54.24
------------
OVERALL TOTAL 27,568.83
Note: the CD numbers have been re-organized so they
are now in chronological order. CD 1 matures in
January, CD 2 in April, CD 3 in July, and CD 4 in
October.
Our biennial statement of officers has been sent in
to the Secretary of State with the $20 filling fee.
Our contact for service was changed to Rob.
Our PO Box fee has been paid for another year. ($56)
I have been working on a property list, although it
isn't finished nor complete yet. A copy of its
current form will be distributed to the board. If
anyone has club property that isn't listed or if there
are any corrections or updates, please send me the
details.
Rob made a motion to approve $100 donation to MIRA.
The motion was seconded by Gary and 3 votes were in
favor. There were 3 abstentions and 1 opposition. The
motion passed.
-------------------------------------
Board Vacancy
-------------------------------------
Rob made a motion to approve Robert Armstrong to fill
the open board position. The motion was seconded by
Craig and approved by unanimous vote. There were no
abstentions or oppositions.
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Use of Houge on Non-Reserved Times
-------------------------------------
We do not pay for the building. We pay for the city
to file the form containing the club's schedule.
Rob made a motion that Houge Park would only be used
on scheduled nights because $10 would be required to
amend the schedule. The motion was seconded by Steve
and 5 votes were in favor. There was 1 abstention and
1 opposition.
-------------------------------------
Ephemeris Mailing
-------------------------------------
Paul is going to use a read receipt whe he sends the
notification email.
Jim and Rich have offered their houses for the
labeling party.
-------------------------------------
Postage Saver Renewal
-------------------------------------
Annual subscription of $25 needs to be renewed. Rob
made a motion to renew the subscription to Postage
Saver. The motion was seconded by Craig and approved
by unanimous vote. There were no abstentions or
oppositions.
-------------------------------------
SWAP
-------------------------------------
Profits have in the past been in the range of $100 to
$200. The city will charge us $145 for holding future
swap events. Previous swap meets have had around 50
people attending and the feeling was that they enjoyed
it.
The city charges us per hour for events where money
changes hands.
Rob made a motion that the club pay the $145 that the
city requires in order for us to hold a swap this
year. The motion was seconded by Craig and approved by
unanimous vote. There was 1 abstention and 1 opposition.
-------------------------------------
Commitments with Villa Montalvo
-------------------------------------
Robert made a motion to approve the "Requirements for
Scheduling SJAA Events" as amended. The motion was
seconded by Rob and approved by unanimous vote. There
were no abstentions or oppositions.
Requirements for Scheduling SJAA Events
1. The school committee may make arrangements on
their own using the SJAA name provided the commitment
is not guaranteed.
2. Any event that requires a contract, for which
money is charged, or where monetary losses will occur
if we do not show requires the approval of the board.
3. Any event published to the general public or that
otherwise demands a guaranteed commitment requires the
board be notified by the next board meeting. Keep all
correspondence.
-------------------------------------
Loaner Program
-------------------------------------
Loaner program is currently dormant. 1/3 of the
scopes are loaned to non-members. An inventory of the
scopes has recently been compiled.
A chairperson for a committee is needed who will
accept responsibility for the loaner program.
Rob made a motion to have a committee get started so
that the final issues can be resolved in order to get
the loaner telescope program running again. Rich
seconded the motion. The motion approved unanimously.
There were 2 oppositions and no abstentions.
Steve will be the chairman of this committee.
-------------------------------------
Rehosting on BlueHost
-------------------------------------
The transition went smoothly. We now have the option
to backup the club records.
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AANC
-------------------------------------
Rob made a motion that Steve be our AANC
representative. Craig seconded the motion. The motion
approved unanimously. There was one opposition and one
abstention.
-------------------------------------
SJAA Signs
-------------------------------------
Tabled until next meeting.
-------------------------------------
CalStar
-------------------------------------
Tabled until next meeting.
-------------------------------------
General Meeting Programs
-------------------------------------
Tabled until next meeting.
-------------------------------------
Observational Astronomy Class Report
-------------------------------------
Tabled until next meeting.
-------------------------------------
Houge Park SP
-------------------------------------
Tabled until next meeting.
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Observatory Committee
-------------------------------------
No updates.
-------------------------------------
School Star Parties
-------------------------------------
See email
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Membership Report
-------------------------------------
*************************Expiration by
Month******************
Last SJAA Meeting 6/30/2007
Report Date 7/17/2007
expired 77
Jun-07 8
Jul-07 13
Aug-07 23
Sep-07 16
Oct-07 18
Nov-07 18
Dec-07 16
Jan-08 16
Feb-08 17
Mar-08 20
Apr-08 12
May-08 19
Jun-08 56
Jul-08 17
Aug-08 5
more than 13 months 8
complementary 34
expiring 8
paid(current) 274
email delivery 39
Labels Generated 277
S&T Members 169
New Members since last meeting 6
current + complementary 308
*************************Member Retention
******************
paid only
Members at end of year Members retained
2007 26
2006 58 49 84%
2005 64 31 48%
2004 68** 19 28%
2003 61** 26 43%
2002 26** 15 58%
< 2002 148** 108 73%
** based on 12/04
total 274
The meeting was adjourned at 7:52
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