[SJAAboard] December 22,2007 - Draft Meeting Minutes

[Gary Mitchell]

Rob Hawley wrote:


> ------------------------------------------------------
> Treasurer's Report
> ------------------------------------------------------
> See below
> 

There's no reason to do this, just put the text here or don't
mention the treasurer's report yet.


> -------------------------------------
> Houge Park
> -------------------------------------
> 
> $300 fee required by City of SJ. We discussed the possibility of moving the
> event elsewhere, but decided that there was nothing we could do in the short
> term. 
> 
> Moved & seconded and passed (unanimously) to approve the expenditure. Expect
> $750-1500 income from auction, depending, in part, on anticipated donations.

I believe it was not unanimous, (one negative vote).

> -------------------------------------
> Loaner Program
> -------------------------------------
> 
> a)	Discussed condition of scope #8 (14"). Woodwork and condition of box
> deemed poor condition. Requirement to install the mirror manually not
> consistent with loaner program. Rob recommends removal from program. Mirror
> is to be checked more thoroughly in next few days. /S/Passed (unanimously)
> to sell useable portions (mirror and secondary) at auction. Remainder of
> scope to be discarded.

When the board votes on something, we're supposed to record who made the
motion, what the motion actually said, whether it was seconded, and the
results of the vote.  Not properly recording motions and votes is what
got us into trouble before, not to mention the legal requirement.


> e)	Mike Koop has located borrower of scope #1. This scope is no longer
> usable and borrower has agreed to compensate club. Scope #42, 10x70
> binoculars, has been returned.


Are they 10x70?  I've got 11x80 in the property list.  Who has it now?

About the borrower of scope #1... Agreeing to compensate the club and
actually doing it are two different things.  What's going on with that?

Gary