[SJAAboard] December 22,2007 - Draft Meeting Minutes
Rob Hawley
robhawley at earthlink.net
Sat Dec 29 09:51:45 MST 2007
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December 22 , 2007 - SJAA Board Meeting Minutes
- Robert Armstrong (edited by Rob)
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Meeting called to order at 6:20 p.m. By Rob Hawley, President
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Members present
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SJAA Board Members
*-Rob Hawley
*-Rich Neuschaefer
*-Lee Hoglan
*-Craig Scull (excused)
*-Gary Mitchell
*-Dave Smith (not excused)
*-Robert Armstrong
*-Gordon Reade
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November minutes
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Rob noted that an amendment he requested to the October minutes was not
acted on during the November meeting. The board permits Rob to reiterate a
correction he posted on the board list before the meeting.
"Since an accusation of self dealing was made I want
to be very precise on what the board voted to approve.
I offered to reimburse the club for the full retail price
of the Alt/Az mount despite the mount's missing parts. The board
felt this was not fair and voted unanimously (with myself
recusing)that I could deduct the price of the replacement parts
from the retail price of the mount. I submitted receipts for these
parts along with my payment."
The November minutes were otherwise approved unanimously with Rob recusing
himself.
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Coverage for Upcoming Activities
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12/27/07 RH and GR to test mirror of loaner scope #8
1/11/08 RH will present Beginners laboratory (basic use of the
telescope)
1/19 General Meeting featuring Jeff Moore
2/1 RH presents Beginner' Workshop (The physics of astronomy)
2/16 General meeting Dr Frank Marchis
2/20 RH Lunar eclipse @ Hogue park (at Sunset)
2/29 RH Beginner's workshop (Use of sky charts)
Messier Marathon is March 8
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Treasurer's Report
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See below
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General Meeting Programs
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Missing. David did not submit a report this month.
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Houge Park
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$300 fee required by City of SJ. We discussed the possibility of moving the
event elsewhere, but decided that there was nothing we could do in the short
term.
Moved & seconded and passed (unanimously) to approve the expenditure. Expect
$750-1500 income from auction, depending, in part, on anticipated donations.
RH Will request additional use of Hogue park facility on 3rd and 4th
Tuesdays and Thursdays for Ephemeris labeling and mail preparation. This
will cost an additional $10. He will also reserve some dates in January so
Gary can test mirrors.
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Loaner Program
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a) Discussed condition of scope #8 (14"). Woodwork and condition of box
deemed poor condition. Requirement to install the mirror manually not
consistent with loaner program. Rob recommends removal from program. Mirror
is to be checked more thoroughly in next few days. /S/Passed (unanimously)
to sell useable portions (mirror and secondary) at auction. Remainder of
scope to be discarded.
b) RH offers to buy and donate 12" Lightbridge if club will pay 50% of
cost which probably will be discounted. (Total price approx $1000 prior to
discounts). Agreed m/s/passed unanimously.
c) RH plans to rebuild scope #41 (18") with the technical assistance of
Albert. May take a long time, e.g. work will not begin until next summer.
Rob wants to insure the mirror is at least a 1/4 wave before proceeding.
M/s/pass- unanimously. No action taken on mirror pending testing by Gary.
d) Scope # 28 (13.1") to be rebuilt by Albert. Rob feels we should
check the mirror before permanently mounting it. Cost of refiguring the
mirror not to exceed $500 was approved unanimously if the mirror tests at
worse than 1/4 wave.
e) Mike Koop has located borrower of scope #1. This scope is no longer
usable and borrower has agreed to compensate club. Scope #42, 10x70
binoculars, has been returned.
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Donations
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Discussed & agreed (m/s/pass- unanimously) to accept Frayne's scopes.
Ultima to be added to loaner program as scope #48. Base needs to be
refinished. Lee and Rob will decide which of them will do the work.
Plans are to sell 8" Celestron Orange tube and 80mm refractor at auction.
M/s/passed recommendation for RH and club to use discretion in accepting
further donations. Some donations may not be acceptable for purposes of the
loaner program of the club and will produce little income if sold.
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Observatory Committee
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Use of Chew's Ridge location: No report
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AANC
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Rich presented AANC history and the board discussed the value of SJAA
participating. The board was in general agreement to continue participation.
No action needed.
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Board Nominations
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M/s/pass- unanimously to accept Mark Wagner as a board member. It is noted
that he will not be able to attend all meetings and intends to vote by
proxy. Rich donated $20 to bring Wagner's membership up to date.
One other Board candidate needed. All board members requested to make
suggestions.
Four board members are up for re-election in February; David Smith, Rob,
Gary, Robert. All except David confirmed they are running for re-election.
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Further bylaws revisions
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Rob feels that some additional changes to the bylaws are desirable. These
include removing the inconsistency in the requirements for being a director,
director attendance rules, method of publishing director candidates. The
board was not prepared to act on the material presented. Rob is assigned an
action item to provide specific proposals.
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Other Reports
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RH reports that the Beginner astronomy classes are being well attended and
are well received. First "laboratory" will be held on January 11.
Food & treats being offered tonight and gift exchange after the presentation
by Dr Hoglan.
RASC 2008 Observer's Handbooks, RASC Beginner's Handbook and RASC
calendars offered for sale tonight.
Meeting adjourned at 7:45 p.m
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Treasurer's Report
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Treasurer's report for the board meeting, December 22, 2007
Accounts:
CD 1 5251.66
CD 2 5000.00
CD 3 5393.07
CD 4 5215.84
Checking 2868.54
Obs. Fund 3235.84
PayPal 276.00
Petty Cash 80.80
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TOTAL 27,321.75
There has been no new CD account activity.
The RASC books are in and I've already sold several by mail and at our
beginning astronomy class. They'll be available at this meeting and future
meetings until they're gone.
Observer's Handbook $18 (retail is $25.95) Astronomy Calendar $10 (retail is
$14.95) Beginner's Observing Guide $15 (retail is $19.95)
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School Report
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Cumulative list of school events for 2007-8 school year
Completed events:
Total Good Part. Cloudy Cancel
sched sky succ. fail at noon
Jul 1 1 - - -
Aug 3 3 - - -
Sep 2 1 - - 1
Oct 9 4 2 1 2
Nov 9 7 - 2 0
Dec 4 2 2 complete
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Tot 28 18 2 3 5
Coming attractions:
Total Firm Makeup Negotiating
Jan 5 5 - 0
Feb 6 4 - 2
Mar 5 5 - -
Apr 4 4 - 0
...
Aug 1 1 - 0
Nov 1 - - 1
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tot 22 19 0 3
"Makeup" are pre-scheduled make-up dates and are firm.
They will be dropped from this list if the primary event is successful. If
primary fails, the makeup event will be moved from 3rd to 2nd column, and
the name of the school will be added on the Current Events page.
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Membership Report
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Submitted 12/14
The number of mailed Ephemeris remained steady this month at 259.
At the current pace we will have attracted the fewest new members since
stats began in 2002.
Members that joined before 2002 continue to be more than half of the club's
members.
*************When Memberships Expire *********************
Last SJAA Meeting 11/17/2007
Report Date 12/14/2007
Nov-07 8
Dec-07 6
Jan-08 14
Feb-08 17
Mar-08 20
Apr-08 12
May-08 19
Jun-08 58
Jul-08 23
Aug-08 22
Sep-08 19
Oct-08 17
Nov-08 12
Dec-08 19
Jan-09 3
more than 13 months 3
complementary 33
expiring 8
paid(current) 264
email delivery 44
Labels Generated 259
S&T Members 175
New Members since last meeting 4
current + complementary 297
**************Membership Retention ***********************
This is how many members we have retained from each calendar year
paid only
Members at
end of year Members retained
2007 46
2006 58 33 57%
2005 64 21 33%
2004 68** 19 28%
2003 61** 23 38%
2002 26** 14 54%
< 2002 148** 108 73%
** based on 12/04
total 264
****************Membership History ***********************
Combined Current Paid Complementary New Members
2/20/02 292 276 16
12/18/02 320
10/9/03 347
12/15/04 311 285 26 11
12/14/05 322 293 29 7
64 in
2005
1/11/06 328 298 30 9
2/10/06 321 292 29 5
3/8/06 325 298
5/11/06 323 295 28 8
6/7/06 318 290 28 3
8/9/06 315 285 30 10
9/7/06 318 289 29 7
10/4/06 316 285 31 7
12/13/06 321 289 32 2
58 in 2006
1/10/07 319 286 33 4
2/20/07 315 281 34 2
3/21/07 312 279 33 4
4/14/07 311 278 33 4
8/14/07 308 274 34 8
9/18/07 305 270 35 5
10/17/07 304 271 33 4
11/14/07 296 265 31 2
12/14/07 297 264 33 4
Rob Hawley
Rob Hawley
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