[Sjaa-board] Raw board meeting minutes July 2011

[Rob Jaworski]

SJAA Board Mtg
16 July 2011
 
Attending: Greg
Claytor, Lee Hoglan, Mark Wagner, Rob Jaworski, Kevin Roberts
Excused absence:
Robert Armstrong, Rich Neuschaefer, Rod Norden
Unexcused absence: Gordon
Reade
 
Called to order at
6:42PM
 
Previous Meeting
Minutes
- No minutes from
June due to lack of quorum.
- Minutes from May
meeting approved unanimously.
 Treasurer report 
Auction results were
good, but mostly due to selling a lot of the SJAA equipment.
 
General Meeting
programs
We are set with
speakers through Feb 2012. Outstanding request to Joel Primack.
http://scipp.ucsc.edu/personnel/profiles/primack.html
 
Membership report
All new and renewing
members for the month are approved.
 
Publicity report
Not a lot of new news
to report; we now have a twitter and blogspot presence; Meetup is active.
 
Loaner program
We have a complete
report on the loaner scopes and all the loaner equipment is on the SJAA Google
calendar with due dates; there are only two scopes that are MIA.  
 
School star parties
School is out for the
summer, not a lot going on.
 
Coverage for upcoming
activities
We have the July 22
coverage for opening but not closing. Rich will do summer constellations, and will
open. Sept 13 is the annual slide and equipment night; Orion is on board, and
we are still trying to get Televue to commit to coming.  Need to start advertising.
 
New Items
Loaners are on the
SJAA Google calendar with reminders coming out via email when they are due.
 
Cambrian festival: This
will be held on August 28 at the Cambrian Community Center. The SJAA will have
a booth there. Greg, Rob and Michael Packer will man the booth. Idea from Jack
is to have easels with Astro pictures.  Rogelio should be contacted to loan some images; Mark to contact Turley
and Rogelio.
 
Club acquisition:
Mark announced that the club acquired a new printer/scanner/copier for club
use.
 
Publicity budget: Rob
requested $200 per quarter; Mark made a motion to approve, Kevin seconded, all
were in favor.
 
Request for group
purchase: Skytools is available at a 50% discount for orders of 25 or more
which brings the cost to $89 per copy.  Skytools
is a program that helps plan your observing session. Need to investigate
platform coverage.  We will advertise
that we are going in for the deal, and we'll hold people's checks until end of
Sept 2011. If we don't hit the 25 threshold, we'll return checks. Rob and Mark
will coordinate this effort, Greg will announce tonight.   Mark makes a motion for all the above, Greg
seconds, unanimous.
 
Scope loaner
duration: 45 days or 90? Or 60?  Mark
suggests that it be at the discretion of loaner program chair.  After 60 days, it has to come back for
inspection, then it can be renewed if not in big demand.  Motion made by Mark, second by Kevin for 60
day duration.  Unanimous. We want to
discuss the idea of using a new loaner at a houge star party so the loanee can
get some experience. We will discuss at the next board meeting.
 
Lee wants to show
what we have as loaners that may not be suitable for all loanees.  We will discuss at the next board meeting.
 
Sign ups for Houge
opening and closings: We are now covered until May of 2012 for board and other
members to open and close the Houge park events. We will maintain a wiki page
with this info. Thank you to everyone for volunteering to help!
 
Meeting adjourned at
7:49PM.